Fire safety logs for offices
Offices look low risk, but fires still start from electrical faults, kitchenette appliances, heaters and overloaded sockets. A short weekly check, recorded, keeps the basics in order and gives you proof if an inspector, insurer or landlord asks.
First month £1, then £7.99 a month. Cancel any time to stop future charges. Payments are non-refundable.
Common fire risks in offices
- Electrical equipment, chargers and overloaded sockets
- Kitchenette appliances and portable heaters
- Paper, archive boxes and cardboard stored near heaters and exits
- Open-plan layouts that block escape routes
- Visitors, contractors and lone workers who are easy to lose track of
What your weekly check covers
Choose “Offices” for your location in Pioneer Fire and your weekly check shows 33 questions across 5 groups. Here is a taste of each.
All premises
- Alarm tested and heard in all areas
- Escape routes and exits clear and unlocked while open
- Fire doors close fully and are not wedged open
9 questions in this group
Electrical equipment and charging
- Plugs, leads and cables undamaged, no scorch marks or burning smell
- Extension leads not overloaded or daisy-chained
- Portable appliance test labels in date, where you use them
7 questions in this group
Storage rooms and plant rooms
- Room kept tidy, stock stacked away from lights, heaters and electrical panels
- Flammable liquids, aerosols and gas cylinders stored correctly and away from heat
- Door kept closed or locked as intended, and fire door closes fully
5 questions in this group
Outside areas and waste
- Bins and waste skips kept away from the building, not against walls or windows
- Waste not allowed to build up in or near exits
- External exit routes and fire exit doors clear, including gates and steps
5 questions in this group
Offices
- Open-plan desk layouts leave escape routes clear and wide enough
- Server, comms and print rooms ventilated and not used for storage
- Kitchenette appliances switched off at close, with nothing stored on top of them
7 questions in this group
Training and drills
Tap-to-add topics for your team, drill timings and headcounts, and staff confirm attendance by QR code or PIN.
- What the alarm sounds like
- Where the exits and assembly point are
- What to do on discovering a fire
- Using extinguishers and fire blankets
- Roll call and who is in charge
- Evacuating open-plan floors and stairwells
- Signing in visitors and taking them out with you
- Not using lifts
- Helping colleagues who need assistance
Equipment to keep track of
Add service dates to the register. Overdue items are flagged, and we email you before they lapse.
- Fire extinguisher
- Fire alarm panel
- Call point
- Smoke or heat detector
- Emergency light
- Fire door
- Portable appliance testing (PAT)
- Fixed wiring inspection (EICR)
Risk assessment prompts for offices
The worksheet follows the five steps in GOV.UK guidance and gives example prompts like these. It helps you record an assessment. It is not a substitute for a competent assessor where you need one.
- e.g. kitchenette appliances, portable heaters, computers, chargers, printers
- e.g. paper and archive boxes, furniture, cardboard
- e.g. office staff, visitors, cleaners, anyone working alone out of hours
- e.g. alarm and detection, fire doors on stairwells, signs, extinguishers
Try it on paper first
Download the free offices sample pack: a printable weekly check, drill and training sheet, equipment register and risk assessment prompts, using the same questions as the website.
Questions from offices
How often should an office check fire safety?
A weekly routine is a sensible habit: test one alarm call point, check escape routes and fire doors, look at extinguishers and emergency lighting indicators, and check the kitchenette and electrics. Your fire risk assessment sets what applies to your office.
Who is responsible for fire safety in a rented office?
If you employ people or control your space, you are normally a responsible person for it. The landlord is usually responsible for shared areas. Both should cooperate and share information.
What records should an office keep?
Your fire risk assessment, dated weekly checks, faults and repairs, servicing for the alarm, lighting and extinguishers, and training and drill records.
Articles for offices
General information based on GOV.UK guidance and common practice. It is not legal advice or a fire risk assessment. Your own fire risk assessment sets what applies to your premises.