Do I need a fire risk assessment for my shop or office?
By Joe Cooper. Last reviewed 26 October 2026.
Short answer: Yes. If you are responsible for non-domestic premises you must carry out, and regularly review, a fire risk assessment. In England, GOV.UK says you must keep a written record of it. The older exemption for very small employers no longer applies in England after changes in 2023, and rules in Wales, Scotland and Northern Ireland differ, so check your local fire and rescue service guidance. Many small, low-risk premises can complete their own assessment, but complex or higher-risk buildings, or anyone unsure, should use a competent assessor.
The five steps
- Identify fire hazards: sources of ignition, fuel (stock, packaging, waste) and oxygen sources.
- Identify the people at risk, including staff, visitors, anyone working alone, and anyone who would need help to leave.
- Evaluate, remove or reduce the risks, then decide what protection you need, such as detection, alarms, escape routes, signs and extinguishers.
- Record your findings, make an emergency plan, and inform, instruct and train the people involved.
- Review the assessment regularly and whenever something changes.
What to write down
In England, GOV.UK says you must keep a written record of your fire risk assessment. A useful record names the premises and the person responsible, lists the hazards and people at risk, explains what you decided and why, and gives dates for actions and the next review.
How often to review it
There is no fixed date for every business. Review it regularly, and whenever you change the layout, the way you use the building, the number of staff, the stock you hold or the equipment. After a fire or a near miss, review it straight away.
Can I do it myself?
Many small, low-risk premises can complete their own assessment using government guidance. Complex or higher-risk buildings, sleeping accommodation, or anyone who is unsure should use a competent fire risk assessor. Pioneer Fire gives you a worksheet to record your own steps, but it is not a substitute for a professional assessment where you need one.
England, Wales, Scotland and Northern Ireland
The rules differ by nation. England changed its requirements in 2023, so older advice that small employers did not need a written record no longer applies there. Check your local fire and rescue service guidance for your area.
General information based on GOV.UK guidance and common practice. It is not legal advice or a fire risk assessment. Sources: GOV.UK, Fire safety in the workplace and equipment, drills and training.